The Supply Chian intern is responsible for supporting lower threshold procurement, warehousing and inventory Management and fleet management as well as handling documents and filing.
KEY AREAS OF ACCOUNTABILITY:
Procurement responsibilities:
- Assist the delivery of timely procurement services in accordance with SCI procurement policy and procedures as well as that of the respective donors
- Support the payment documents are prepared and submitted to finance in time
- Support in monitor contractors/ ongoing contracts status for possible termination/ renewal and advise the logistics officer on the timing.
- Assist in collecting request for quotations low threshold procurements and support in the clearance of departmental visitors timely.
- Support in timely preparations of support documents for supplier payment.
- Assist/ support in lower threshold procurement process.
- Ensure proper filing system is maintained in the office.
- Ensure all procurement activities are carried out in line with SCI procurement policies and procedures at all times
- Coordinate with program colleagues on the procurement requests submitted and ensure their timely finalization
- Ensure supplier invoices are received timely for payment facilitation.
Filing:
- Responsible for filing and archiving of procurement files neatly as per SCI filing system
- Improve the accuracy of the filing system
- Retrieve paperwork when it is requested